Sara Rafferty, Chair
Tim Patterson, Treasurer
Sarah Malinowski
Joseph Hirschfeld
Fishers Island Waste Management District held its monthly meeting Monday, December 19, 2011. The Chair called the meeting to order at 5:00 pm. All commissioners listed above were present.
-The agenda was reviewed; opening Fuel Oil bids was added to the agenda.
-Sara Rafferty noted that she would like to change the order in which agenda items are presented to the following:
Item 1- Meeting Called To Order
Item 2- Additions to the Agenda
Item 3- Public Comments
Item 4- Approval of Minutes
Item 5- Employee Reports
Item 6- Operational and Facility Updates
Item 7- Financial Review
Item 8- Correspondence
Item 9 - Unfinished Business
Item 10- New Business
Adjourn
-Sarah Malinowski reported that she would like to have employee reviews during an upcoming executive session. Making sure that employees are being used in the most efficient way is something that needs to be addressed.
Public Comments
-Ann Banks requested that transfer station be open all day Monday, December 26, 2011 because the facility will be closed two full days prior to the 26th. The chair said the discussion should carry during agenda # 6 (facility updates).
Approval of minutes
-Tim Patterson made a motion to accept the minutes of November 28, 2011 as amended, Joseph Hirschfeld seconded the motion, motion carried.
Facilities Update
-Dick Grebe has welded a railing at the transfer station.
-Tathiana Lema reported that the muddy area at the compost station has been tended to and is now more "meshy" than mud.
-She reported that the first platform at the compost station has been cleared from debris brought to the station from Hurricane Irene.
-Pit # 3 and 4 still has work to be done; she would like Wayne Doucette to service the chipper before the work on pit 3/4 starts. The clutch of the machine is in bad condition. To repair this is going to be a great expense. There was discussion as to what the best path is to follow with regard to chipper. The chipper is old; does the District purchase a new one and trade the current one or keep repairing the one it now owns?
The chipper blades are two sided. It was reported that in the past only one side of chipper blades have been used. Wayne stated to Tathiana Lema at the last equipment review that he was impressed with operation of the chipper by employees.
Joseph Hirschfeld stated that a new chipper would cost in the area of $5,000. He also said that if the chipper were repaired it would be as good as new and the District doesn't need a new chipper. Sara Rafferty wanted to know if there were any safety issues to be addressed if the employees continued using the chipper that needs maintenance. Tathiana spoke to the fact that she and Derek had been working together to develop a safe method for adding materials to the chipper and allow each of them to do a more or less equal amount of work at a good pace that was still safe.
-It was requested that Wayne Doucette attend the Districts monthly meeting in January to discuss his opinions of what to do about the chipper
-The ordered log splitter is due to be delivered this Friday.
-Tathiana Lema is working on an evaluation report of the year of the compost and transfer station that she will present at the January meeting.
-Tim Patterson reported that at some point there was miscommunication. The commission had appointed Tathiana Lema the senior employee, to oversee how the facilities were being operated, to handle the scheduling of work for both stations and to assign specific tasks to the other employees according to their abilities. He apologizes to Tathiana and the other members of the board that the other attendants had not been notified of the appointment of Tathiana, he hopes he has since cleared up the miscommunication.
-Sarah Malinowski made a motion to move forward with hiring Dick Grebe to install tracks for the recycling dumpsters at the transfer station, Joseph Hirschfeld seconded the motion, all in favor.
-There was discussion about the latest changes of operational hours at the transfer station; the District welcomes comments from the public. For now the hours will stay as posted. The transfer station hours of 7:30 am - 12:30 pm on Monday, December 26, 2011 will stay the same as posted.
-Sara Rafferty mentioned that she disagreed with the motion of last month that the facilities be closed the day before Christmas.
-There was discussion of placing a sign at Whistler Ave. indicating the hours of operation at the transfer station.
-Sara Rafferty asked the commission to note that no correspondence has been received from FI Museum with regard to the conservation easement they wish to purchase from the District. She said if the museum were to acquire a conservation easement from the District, it effectively means that the District is "selling" the land; but the District would still responsible for the care and maintenance of the land. She pointed out that she was uneasy with bike path that runs through the property. Barry Bryan, representing FI Museum had mentioned a price of $300,000. The board needs to consider the future value of the property. Sarah Malinowski stated she is in favor of "open space". Her experience is that attorneys can weave two positions; concluding that their own position is more desirable. Sara Rafferty said she has reservations alone with the bike path that runs through the property.
Employee reports
-Tonnages of dumpsters were reviewed and discussed. The employees are paying particular attention to making sure the dumpsters are as full as can be.
Correspondence
-Sterling Superior has sent a new contract with their annual fee increase, per the contract the District has with them (attached). Note that the District needs to put the carting out for public bid for the year beginning 2013, our contract with Superior ends 12/31/12.
-The District received one bid for fuel oil delivery. Joseph Hirschfeld made a motion to accept the fuel oil bid from Z & S Fuel, Tim Patterson seconded, all in favor (attached).
Financial review
-The financial reports were reviewed. Joseph Hirschfeld made a motion to transfer twenty thousand dollars from the investment account to the operating account, Sarah Malinowski seconded the motion, motion carried.
-Beth reported that an invoice from American Analytical was received 6 weeks late and had requested that two commissioners allow her to make a check to American Analytical before tonight's meeting. She wanted to keep the Districts' good standing with the company. The check was issued in the amount of $4,950. Sarah Malinowski made a motion to accept the accounts payable and pay them, Joseph Hirschfeld seconded the motion, the motion carried.
Unfinished business
-Beth needs to prepare a report to illustrate the costs versus the income at the compost station and will provide at the next monthly meeting.
-Joseph Hirschfeld had conflicts as to whether or not the compost station needs a weighing station to use as setting fees for construction debris.
-The employee handbook/code of conduct has not yet been "rubber stamped".
New Business
-The board scheduled their monthly meeting for Monday, January 23, 2012 at 5:00 pm. The board also scheduled a workshop meeting for Monday, January 30th, 2012.
-Sara Rafferty and Tim Patterson reported that they would both be away most of the month of February 2012.
-It was announced that Ann Banks won the seat of commissioner to FIWMD for a five year term.
The chair stated that while Ann Banks is covered by COBRA through FIWMD she could take no part of voting involving employee health insurance.
Adjournment
-Tim Patterson made a motion to adjourn at 6:50 pm, Sarah Malinowski seconded, motion carried.
------------ November 28, 20ll Meeting -------------
Sara Rafferty, Chair
Tim Patterson, Treasurer
Sarah Malinowski
Joseph Hirschfeld
Fishers Island Waste Management District held its monthly meeting Monday, November 28, 2011. The meeting was called to order at 5:05 PM. All commissioners listed above were present.
-Sarah Malinowski stated that she needed to leave the meeting at 6:45 due to an important engagement.
AGENDA
-The agenda was reviewed. An addition was made to allow Barry Bryan to discuss the FI Museum's desire to purchase a conservation easement from FIWMD at the Landfill.
PUBLIC COMMENTS
-There were no public comments.
APPROVAL OF MINUTES
-Sarah Malinowski made a motion to accept the minutes of October 24, 2011; Joseph Hirschfeld seconded the motion, all in favor.
-Joseph Hirschfeld made a motion to accept, with corrections the minutes of October 31, 2011, Sarah Malinowski seconded, the motion carried.
FINANCIAL REVIEW
-Tim Patterson motioned to proceed with the recommendation of FIWMD financial advisor, Peter Brinkerhoff to change the investment financial institution FIWMD utilizes from Smith Barney to Morgan Stanley, Sarah Malinowski seconded, all in favor. It should be noted that Morgan Stanley Smith Barney was one entity. For the time being they have been split to Smith Barney and Morgan Stanley. It has been reported by a contact at Morgan Stanley that the two entities are in the process of merging once again.
-Tim Patterson made a motion to pay the payables, Sarah Malinowski seconded, all in favor. The profit and loss reports were reviewed.
-Joseph Hirschfeld motioned to accept the financial reports as presented, Sarah Malinowski seconded the motion, all in favor.
-Joseph Hirschfeld made a motion to transfer four thousand dollars from the merchant account to the operating account, to transfer thirty thousand dollars from the investment account to the operating account, Tim Patterson seconded, all in favor.
At this time the board invited Barry Bryan to present his cause.
-Barry stated that he studied the boiler plate requirements of the DEC with regard to the Districts' consent order between the DEC and itself. Beth had said she would provide the consent order but she was unable to locate a copy, she has asked the DEC to provide one. To repeat the conversation from last month's meeting: FI Museum is interested in acquiring a conservation easement from FIWMD. Barry Bryan said at this point the District will need to seek the advice of an attorney. He recommended Twomey, Latham and Shea. He further stated that if the easement were granted the easement could be a used as public trails, park, etc.. . The effort would need to go to referendum. His discussion with a town attorney revealed that it seems the District has the discretion to sell the easement. Sara Rafferty stated that we need to have the DEC'S blessing in order to consider selling an easement to the Museum.
-Barry Bryan further stated that this is an attractive proposition to the taxpayers and the District; the District would get back funds spent to purchase the land and would be selling development rights. The District will need its' own appraisal on the property. He asks that the commission take all he has reported and discuss with one another and speak with an attorney to gather his/her initial thoughts.
Tim Patterson stated that he would need to see a map of proposed purchase, rights and duties as well as a proposal in writing.
Sara Rafferty stated she still has deep reservations with the verbal proposal. Her reservation is that the District would be relinquishing property that is ultimately the Districts responsibility, fear that should anything go amiss; the District is responsible, to taxpayers and the DEC.
-Barry Bryan stated that the conservation would not make any changes if the District doesn't want changes, if the District would like to have nature trails or parks it could be done; that the District would still have control of the easement.
-Tim Patterson stated that he needs to see all of the Museum's intent in writing before he discusses the subject any further. If the commission has been able to discuss this with an attorney and the Museum provides the commission with a drafted proposal, the subject will be slated for next months meeting. Joseph Hirschfeld stated that he sees no rush on the Districts' part to rush into any decisions.
EMPLOYEE REPORTS
-The employee reports were reviewed.
-Tathiana reported that she has not received any complaints about the change of hours at the transfer station. Sara Rafferty has received several calls at home with complaints. A statement was made that perhaps the schedule for Wednesday could be open in the afternoon instead of morning, allowing more options for the taxpayer. The discussion will continue next month.
-Sara Rafferty proposed that the commission think about the fact that operational hours have been cut and the District has the same number of hours being paid to employees; are we serving the taxpayers in their best interest? Her desire is to use the taxpayer's money with their best interest in mind.
-Tathiana has reported that she spoke with a mechanic about his experience with log splitters. She stated that the decision really comes down to how much power is wanted from the equipment and how much power the operator can handle.
The 18" gas operated chainsaws she researched cost between $300-400.
-Tathiana reported that one employee still needs to have equipment training. Three employees need training on the chipper. Tathiana will coordinate the date and timing for the training. Joseph Hirschfeld emphasized that employees should always take advantage of training and safety training, an accident could happen at any time.
-Tathiana stated that she was having trouble getting her report about Beach Clean Up posted in the Fog Horn. Sara Rafferty will follow up with this.
-Tim Patterson proposed that the District accumulate email contacts in order for the District to convey various policies or updates of the facilities.
Sarah Malinowski made a motion that the District purchases a chainsaw with an 18" blade with a $550. cap, Tim Patterson seconded the motion, the motion carried.
-Tathiana will review her choice of the chainsaw with Joseph Hirschfeld. The log splitter Tathiana has her eye on is a 33 ton deluxe hydraulic splitter.
Operational and Facility updates
-The District cannot store, collect nor will accept e-waste on Hazardous Waste Collection Day.
-Tathiana reported that the information is on the District's website. Best Buy is a good option.
-Tathiana reported that the employees are making good headway with projects at the facilities, chipping is being caught up with, stumps are being taken care of and debris has been moved in order to provide more space. Derek has flattened pit #4.
Unfinished Business
-The employee handbook/code of conduct is pending.
-Beth still needs to follow up on a specific charge at the compost station and compare it with the charge the District has incurred.
-There was discussion of a request to have the transfer station closed December 24, 2011.
The final decision is as follows: Joseph Hirschfeld made a motion to close both the transfer & compost stations December 24, 2011, to be understood it is not a paid holiday; Tim Patterson seconded the motion, the motion carried. There was concern as to whether to motion is valid as only three people were present to make the motion and accept it (one of which is the Chair, without a voting right). Tim Patterson will follow up with the concern.
New Business
-Joseph Hirschfeld stated he understands the District is supposed to use "official pollsters" for their upcoming election. This will be further investigated.
Adjournment
-Tim Patterson made a motion to adjourn at 7:02 PM, Joseph Hirschfeld seconded, all in favor.
------------- October 31, 20ll Meeting -------------
Sara Rafferty, Chair
Tim Patterson, Treasurer
Sarah Malinowski
Joseph Hirschfeld
At 5:00 pm, October 31, 2011 Sara Rafferty called FIWMD monthly meeting back in session from the recessed meeting of October 24, 2011. All commissioners listed above were present.
-Sara Rafferty stated that Barry Bryan, representative of Fishers Island Museum will be joining the meeting shortly. He wishes to discuss options of acquiring Pickett Landfill property from FIWMD.
Minutes
-Sarah Malinowski made a motion to accept the minutes of September 24, 2011 with corrections, Tim Patterson seconded the motion, the motion carried.
Financial Review
-Sarah Malinowski made a motion to pay Sterling Superior $321.17, Joseph Hirschfeld seconded the motion, the motion carried.
Operational and Facility Updates
-Tathiana Lema presented options to the commissioners with the objective of changing the hours at the transfer station.
-Joseph Hirschfeld made a motion that effective November 14, 2011 the operational hours at the transfer station be changed to Monday, Wednesday, Friday, Saturday and Sunday 7:30 am. until 12:30 pm., Tim Patterson seconded the motion, the motion carried.
-Tathiana will post notices of changes in public areas.
-It was mentioned that FI Ferry District is planning a paving job; is it possible that FIWMD collaborate with Ferry to join projects?
At this point, Barry Bryan joined the meeting for his presentation.
The Town of Southold is not interested in such a property unless they have indemnity from it.
Neighbors of property are committed to donating funds to FI Museum to perhaps purchase a conservation easement at the estimated value of $260,000. Barry Bryan proposes that Museum purchase a conservation easement from FIWMD, leaving FIWMD to continue DEC mandated monitoring, maintenance and keeping the property accessible to the public, limited to nature trails, wetlands.
Sara Rafferty asked for an explanation as to what the difference is between a sale and an easement. She stated that she has reservations about allowing another entity to use the property. She explained that she wants the district to retain its' control and that the district needs to keep the integrity of the property. She also stated that she understands from the Town Attorney that the district cannot sell or turn over the property because FIWMD would be in violation with the consent order the district has with the DEC. Sarah Malinowski stated she would like to eliminate the districts' legal responsibilities of the landfill by selling it. Tim Patterson said that the next step is that the district needs to clarify whether the property can or cannot be sold.
To continue operational and facilities updates:
-Tathiana Lema explained that if the district were to purchase a log splitter, it would be used to cut stumps to a size that the chipper could handle. The equipment also could be used to make mulch and firewood that would be used by the community. The equipment would only be used on stumps and logs that machinery and employees can safely handle. Tathiana will look for input from five people or contractors who have experience with log splitters in order to help make a decision on the purchase. $2,000-$3,000 is the estimation of cost.
-An incident occurred at the compost station today; a patron was dropping off debris from his/her vehicle, 2 tires of the vehicle went over the edge at the access of pit #3. Tathiana will supply ideas to prevent this from happening again. In the meantime, one employee must walk with each customer to pit #3, in order to make sure their drop off is a safe one.
-Tathiana reported that the number of roll offs have decreased.
Tim Patterson made a motion that FIWMD will no longer hold e-waste on its' property, that the district is not a storage facility for such items, Joseph Hirschfeld seconded the motion, the motion carried. The district wants to provide its' residents with information as to how they can dispose of their own e-waste; research on this topic has already been begun. The district also needs to find out what it can do with the few items of e-waste it already has.
-Tathiana stated that projects at the CS and TS are being performed.
Unfinished Business
-Sara Rafferty reported that she has not been able to confer with Atty. Zuckerman in regards to the employee handbook/code of conduct.
New Business
-It was conveyed that in October a contractor disposed of 4 roofs worth of shingles. The tonnage was quite heavy. Beth will find out what the fee was to the contractor and compare it to FIWMD cost to dispose.
-Tathiana Lema requested that the CS & TS be closed December 24, 2011. This will be further discussed at the next monthly meeting.
-The board had postponed workshop scheduled October 17, 2011, the board has rescheduled it for Monday, November 21, 2011 at 5:00 pm. The board has divided a list of topics that need to be explored. The list consists of ideas that could save the taxpayers money.
The next monthly meeting is Monday, November 28, 2011 at 5:00 pm.
Adjournment
Tim Patterson made a motion to adjourn the meeting at 7:45 pm..
------------- October 24, 20ll Meeting -------------
Fishers Island Waste Management District held their monthly meeting Monday, October 24, 2011. The meeting was called to order at 5:00 pm.
-Sara Rafferty, Tim Patterson and Joseph Hirschfeld were present.
The Chair requested that the first item on the agenda be deferred.
She reported that a memorial service of a well respected resident was being held at 5:00 pm. She asked if the board would consider postponing this evenings meeting.
-The board generously agreed to defer the meeting to Monday, October 31 at 5:00 pm, though will review the payables before recessing this meeting.
-Tim Patterson made a motion to accept the payables as presented, Joseph Hirschfeld seconded the motion, the motion carried.
-Tim Patterson made a motion to transfer $30,000 to the operating account from Smith Barney; Joseph Hirschfeld seconded the motion, the motion carried.
It was reported that Barry Bryan as a representative of Fishers Island Museum (?? conservancy??) will attend the meeting October 31 to present a proposal to FIWMD having to do with a sale or easement of the Pickett Landfill.
-At 5:10 pm. Joseph Hirschfeld made a motion to recess the meeting until October 31, 2011 at 5:00 pm., Tim Patterson seconded, the motion carried.
* A notice of the recessed meeting was posted at the entrance of FIWMD office building.
----------- September 26, 20ll Meeting -------------
Sara Rafferty, Chair
Tim Patterson, Treasurer
Sarah Malinowski
Joseph Hirschfeld
At 5:00 pm on Monday, September 26, 2011, Sara Rafferty called the Fishers Island Waste Management District monthly meeting to order. All commissioners were present along with Gary Vollinger .
The agenda was reviewed and "executive session" was added.
-Sara Rafferty recognized that she tries to move meetings along, trying not to allow discussions to veer from the topic being discussed. Her intent is not to cut off discussion. No one should feel cut off or that their statements are disregarded.
Minutes
-Tim Patterson made a motion to accept the minutes of August 22, 2011 with corrections; seconded by Sarah Malinowski, the motion carried.
-Tim Patterson made a motion to accept the minutes of September 12, 2011 seconded by Joseph Hirschfeld, the motion carried.
-Tim Patterson motioned to approve the minutes with correction of September 16, 2011; Joseph Hirschfeld seconded the motion, the motion carried.
Financial Review
-Bank reconciliations, payables, accounts receivable, transactions for the month and profit & loss statements were reviewed.
-Tim Patterson reported that $100,000 has been reinvested in CD's in the District's investment account.
-Joseph Hirschfeld made a motion to accept the finances; Tim Patterson seconded, motion carried.
Joseph Hirschfeld made a motion to transfer eight thousand dollars from FIWMD's merchant account to their checking account; Tim Patterson seconded and the motion carried. (Motion to make transfer from investment account to operating account will be later in the meeting).
-Beth presented correspondence from I & S / Diversified Contracting dated 2009 that states they are not responsible for the debt (the debt is dated prior to 2006), that Denver Barnett the sole proprietor is the responsible party.
-Sara Rafferty will post the accounts receivable in the Fog Horn.
Operational / facilities updates
-There was discussion regarding the operational hours at the transfer station. The board needs to decide if the facility should change the hours for Tuesdays (next year). Should the hours change for weekend hours at either the transfer station or compost station? Tathiana Lema will provide recommendations for the above.
-There was discussion about making changes to charges at the compost station. Beth will provide details of costs verses income at the compost station.
-Beth will get more information on the weights, charges and fees on tires disposed of in May 2011.
-There has been prior discussion of providing a customer comment cards. Tathiana Lema presented her recommendation and will provide the comment cards to customers at the compost station and transfer station.
-Tathiana also presented a letter she will have posted in the Fog Horn regarding the Beach Clean Up that FIWMD hosted.
-Tathiana would like to pursue the option of FIWMD purchasing a log splitter.
-While walking through the landfill last month Sarah Malinowski reported that she was with a group of biologists. The group wondered why FI Museum would be interested in purchasing the landfill from FIWMD. The group was under the impression that if the landfill were sold to FI Museum the property could never be built upon. There was further discussion that the Habitat Committee has requested that FIWMD make changes to the plantings at the landfill. FIWMD does not have the resources to investigate such a request. The Habitat Committee should contact the DEC to find out if their requests are in compliance with the DEC, then report to FIWMD.
-The Recreational Path Committee requests that FIWMD allow them to make changes at the gate of the landfill. This District will require any professional reports acquired from the committee regarding the changes requested. The District will require proof of indemnity by an insurance policy from any and all changes.
It was reported that the District has ownership of Wilderness Road.
Unfinished business
-Sara Rafferty reported that she has been playing tag with the attorney to finalize the employee handbook/code of conduct.
-Bids to purchase used equipment from FIWMD were opened and the awarded bids are as follows:
Grader: Kenny King Howe at $1,050
Mower: Peter Rugg at $401
-There was disagreement as to whether or not to accept the bid on the snow blower as it was so low yet the only bid received. It was discussed that in future bid requests should require a reserve.
-Tim Patterson regretfully made a motion to accept the bid for the snow blower at $51, Sarah Malinowski seconded, and Joseph Hirschfeld was against the motion, the motion carried.
Snow blower: Robert Evans at $51
-There was discussion about pit #4 at the compost station. Tim Patterson made a motion that pit #4 at the compost station continue to be filled with brick, concrete, etc... then leveled , Joseph Hirschfeld seconded, all in favor.
-There was a great deal of discussion about equipment that could be beneficial to the District with the mind of decreasing amount of waste collected and expenses of the District/taxpayers. Can the District sell metal as scrap metal?
-Tathiana Lema will follow up with the inquiry of combining paper and cardboard together in the dumpsters.
-A workshop has been scheduled for October 17 to further discuss the above.
The prospect of having rails made for roll offs is on hold until October.
New Business
-Tim Patterson had available a quote from Corazzini Paving to pave at the transfer station. The quote included prices dividing the project in phases. Sara Rafferty had reservations about doing the project in phases. It was determined that the quote prices are higher than the purchase requirements the District adheres to. If the District decides to go ahead with the paving project, the project has to be put out to bid.
Back to finances
-Tim Patterson made a motion to transfer $56,000 to the operating account from Smith Barney, Sarah Malinowski seconded, all in favor.
-Sara Rafferty reported that the District's financial advisor, Peter Brinckerhoff, recommends that the District change its' contact at Smith Barney; to change to the New London office from their Essex office.
-Tim Patterson made a motion to change Smith Barney account advisor at the Essex office to a contact in the New London office; Sarah Malinowski seconded the motion, all in favor. It was recognized by the board that over the years Peter Brinckerhoff has been exceptionally helpful with the financial advice he provides the District.
Adjournment
Sarah Malinowski made a motion to adjourn to executive session at 7:45 pm; Joseph Hirschfeld seconded the motion, the motion carried.
---------- September 16, 20ll Meeting -------------
Fishers Island Waste Management District held a meeting September 16, 2011 at 11:00 am at its office to modify its proposed budget to the Town of Southold for 2012.
-Sara Rafferty, Sarah Malinowski, Joseph Hirschfeld and Tim Patterson were present. The public was invited though none attended.
-A motion was made by Joseph Hirschfeld, seconded by Tim Patterson:
The budget for 2012 in the amount of $ 526,900 shall be submitted to the Town of Southold, replacing the previous submitted budget of $577,100 approved by the District on September 12, 2011, it shall be noted that this revised budget, dated September 16, 2011 reflects changes necessary to comply with the 2% imposed tax levy on the District's budget of which we have recently been made aware; motion carried.
-Tim Patterson made a motion to adjourn the meeting at 11:45 am.
The itemized line budget for Fishers Island Waste Management District for 2012 is below:
6100-00 FERRY TRANS 65,000
6150-00 TS HAULING 40,000
6200-00 CS HAULING 36,000
6250-00 TIPPING FEES 22,000
Total $163,000
EMPLOYEE COMP 255,000
6001-00 EMPLY T&E 2,500
Total $257,500
6300-00 COMM FEES 15,000
6300-01 COMMS EXP 2,000
Total $17,000
EQUIP FUND 100,000
6360-01 GEN INS 25,000
6380-02 LEGAL FEES 1,000
6380-01 ACCT FEES 11,000
6380-04 CONSULT FEES 5,000
6380-06 RESEARCH & DEVEL 2,500
6500-00 BLD MAIN 7,000
6510-00 BLD UTIL 9,000
6520-00 OFFICE SUPPLIES 3,500
6530-00 ADVERT 1,000
6600-00 TS UTIL 4,500
6610-00 TS IMPROV 45,000
6620-00 TS MAINT 10,000
6630-00 CS UTIL 4,000
6640-00 CS IMPROV 8,000
6650-00 CS MIANT 5,000
6670-00 HAZ MATERIAL 21,800
6000-09 EMPLYR 401K 3,500
6671-00 CONTINGENCY 500
6690-04 RBS FEES 1,500
6690-01 CITZ FEES 500
6690-02 SSB FEES 1,600
6655-00 HEAVY EQUIP MAINT 10,000
6657-00 EQUIP RENTAL 500
Total $281,400
TOTAL EXPENSES $718,900
FROM FUND BALANCE LANDFILL MAINTENANCE 7,000
FUND FROM BALANCE 145,000
ANTICIPATED INCOME 40,000
Total $192,000
TOTAL REQUEST FOR 2012 BUDGET FROM TOWN OF SOUTHOLD $526,900
------------- August 22, 20ll Meeting -------------
Sara Rafferty, Chair
Tim Patterson, Treasurer
Sarah Malinowski
Joseph Hirschfeld
FIWMD held its monthly meeting Monday August 22, 2011. All commissioners listed above were present. The meeting was called to order by Sara Rafferty at 5:00 pm.
-Beth Stern and Tathiana Lema were present along with Gary Vollinger
Agenda
-The agenda was presented; there were no changes or additions.
-Sara Rafferty asked that an item at the end of the agenda be discussed at the start of the meeting.
-Discussion followed with regard to omitting the Pledge of Allegiance on the agenda.
Sarah Malinowski stated that she was in agreement with omitting it on the agenda, Joseph Hirschfeld objected. It was agreed by the majority that the Pledge of Allegiance be omitted from the agenda.
Public Comments
-Sara Rafferty reported that the Habitat Committee would like offer input to FIWMD with regard to planting at the landfill. It was decided that the Habitat Committee confer with the DEC to find out what kinds of planting is acceptable under DEC requirements.
-Sara Rafferty apologized for presenting the agenda for tonight's meeting later than it should have been.
-Gary Vollinger asked what part FIWMD plays with the SODAR (a wind profiler) at the landfill. FIWMD only supplies the space to Groton Utilities for placement of the SODAR.
Approval of Minutes
-Tim Patterson made a motion to accept the minutes of July 25, 2011 with a correction, Joseph Hirschfeld seconded the motion, all were in favor.
Financial Review
-Tim Patterson reported that a CD in the amount of $50,000 at Smith Barney has matured and rolled over.
-Tim Patterson also reviewed a letter that came with the 2010 audit prepared by Doherty, Beals and Banks. He has several questions and will follow up.
-The bank reconciliations were reviewed; the payables, receivables and the transactions for the month were reviewed. The profit and loss reports were reviewed as well.
-Employee reports were reviewed.
-The finances were motioned for approval by Joseph Hirschfeld, seconded by Sarah Malinowski, all in favor.
-Sarah Malinowski motioned to transfer $73,000 to the operating account from Smith Barney, Joseph Hirschfeld seconded, all in favor.
Operational and Facility Updates
-Tathiana Lema will draft a note card for customers to fill out for those who have comments/suggestions on the facilities.
-She also stated that she would like to schedule casual labor allowing two full time employees to work together in order to keep up with work at the chipper; the transfer station has temporarily added an additional day to its schedule, it is not possible to keep up with some duties.
-Joseph Hirschfeld motioned that through the end of October 2011, casual laborers may be employed Saturdays and Sundays as needed, in order to allow the compost station to operate with three people, Tim Patterson seconded, all in favor.
-Joseph Hirschfeld motioned that bids for used equipment belonging to the District be presented to FIWMD by September 26, 2011, 1:00 p.m., Tim Patterson seconded the motion, all in favor.
-The bids will be opened at the Districts next monthly meeting, September 26, 2011.
-Tathiana Lema mentioned that people were bottoming out at the transfer station and wondered if it were possible to place gravel in the same area. This will be further discussed in detail at the next budget meeting, September 12, 2011.
-Joseph Hirschfeld mentioned that the license plates on the fence at the transfer station look good.
Unfinished Business
-Sara Rafferty said that she is following up with the employee handbook and code of conduct. The attorney reviewing the handbook and code of conduct said that he has seen from all his other clients only one other that was better written. This is thanks to Sarah Malinowski and the magnificent effort she put into preparing it. The firm can make the needed changes and the District can put a limit on his work time; or we can gather his ideas and make the changes ourselves.
-Tim Patterson motioned that the District hire the firm Lamb and Barnosky at an hourly rate of $250 for 5 hours to finalize the changes to the handbook and code of conduct, Joseph Hirschfeld seconded the motion, all in favor.
-Tim Patterson said that he will have a resolution to present to the board at next month's meeting.
There was discussion about whether or not to fill the commission that Cynthia Riley resigned. Joseph Hirschfeld said that he would be content to leave the vacancy until the vacancy is filled by election for January 1, 2011. Sara Rafferty said that Gary Vollinger has offered to fill the vacancy until December 31, 2011, though he has personal obligations between now and December 31, 2010. Between now and the end of the year he can decide whether or not he would like to run in the next election. The commission would like that he be involved in discussions with the board though he cannot vote.
-The question arose as to the legality of board meetings operating via teleconference or Skype, Sara Rafferty will investigate.
-Sara Rafferty asked about the interest accrued from the Smith Barney account and whether or not it could/should be slated to the 2012 budget. The interest accrued in 2010 was $5,209.86; the budget line "anticipated income" will reflect interest from Smith Barney.
-Sarah Malinowski and Tathiana Lema are organizing the "Coastal Clean Up" event scheduled Saturday, September 17, 2011. FIWMD will purchase sanitary items such as garbage bags and gloves.
-The District needs to discuss plans for next year's Hazardous Waste Collection; use the same company, collect e-waste, continue the service for the island? The cost this year for the event was $25,000. It was also mentioned that whomever the representatives are that work the next collection days are responsible for checking to see who comes as a residential entity or commercial entity.
-Tathiana Lema will purchase a smoke alarm for the transfer station.
-There was discussion about the upcoming election in December of FIWMD. The election will be posted as usual; Cynthia Riley had already posted the event in the Fog Horn.
-The discussion of what to do with pit #4 at the compost station continued. An idea is to let the pit fill and make the area flat. Placing large items such as rocks and gravel in the muddy area where machinery is used is a possibility. It looks as if the cost to clean out the pit would take a lot of time and money.
-It was reported that Ernest Lampro of the DEC inspected FIWMD facilities, TS & CS and Landfill on August 10, 2011. His inspections revealed that the CS and TS were in accordance with DEC requirements. He was rather impressed with both facilities. His inspection of the Landfill revealed that the area needed to be mowed and trees cut back. FIWMD has already made preparations for the same work, the District accepted a bid last month for cut back of trees and the Town will be mowing the area.
-Dental and health renewals were taken care of last month.
New Business
-Tim will inquire as to how often the District is required to provide a full audit to the Town of Southold. What kinds/levels of audits are required? The board will discuss the prospect of contracting a different accounting firm at its reorganizational meeting.
-Tim Patterson will review a bid that Z & S presented to seal the garage and office building, the commission would like to know precisely what product is planned to be applied.
-The board will have a budget meeting Tuesday, September 20; the budget is due to the town September 20, 2011.
-The next monthly meeting is scheduled for Monday, September 26, 2011 at 5:00 pm.
Adjourn
Tim Patterson motioned to adjourn at 7:15 pm, Sarah Malinowski seconded, all in favor.
------------- July 25, 20ll Meeting -------------
Sara Rafferty, Chair
Tim Patterson, Treasurer
Sarah Malinowski
Joseph Hirschfeld
Fishers Island Waste Management District held its monthly meeting Monday, July 25, 2011. All commissioners listed above were present, along with Tathiana Lema and Beth Stern. Cynthia Riley called the meeting to order at 5:00 PM.
Agenda
-There were no additions to the agenda.
Sara Rafferty motioned to accept the agenda as presented, Tim Patterson seconded, all in favor.
Public Comments
-There were no public comments, though Tathiana Lema stated on behalf of requests from taxpayers she would like to post approved minutes on the FIWMD website. She will perform this task each month after the minutes are approved.
Minutes
-Sara Rafferty made a motion to accept the minutes of June 27, 2011 as corrected, Sarah Malinowski seconded, all in favor.
Finances
-The bank reconciliations, receivables, transactions for the month and payables were reviewed as well as the profit and loss reports.
-There was discussion about the accounts receivables.
-Sarah Malinowski motioned that the receivables list be posted at various sites such as the Fog Horn, community center and at the CS facility on a magnetic sign, Tim Patterson seconded the motion, all in favor.
-Beth needs to change a receivable account to I & S from Diversified.
-Sara Rafferty made a motion to approve the payables, Joseph Hirschfeld seconded, with the correction made with Fishers Island Utility, all in favor.
-Sara Rafferty made a motion to accept the finances, Tim Patterson seconded, all in favor.
-Sara Rafferty made a motion to transfer $ 40,000 to the operating account from the investment account, Tim Patterson seconded the motion, all in favor.
The employee reports were reviewed, it was noted that the reports for the CS were not supplied.
Correspondence
Cynthia Riley stated she had considered with a financial advisor the possibility of taking part of NY State Pension Fund for employees. She will further investigate with FIWMD financial advisor, Peter Brinckerhoff for further options.
Cynthia Riley presented a resignation letter to FIWM (attached). Sara Rafferty made a motion, to accept Cynthia Riley's resignation with great distress, best wishes for future endeavors and great appreciation , Sarah Malinowski seconded, all in favor.
Operational & Facilities Updates
-Tathiana Lema reported that Derek Scroxton has the new brush mower ready for use.
-She reported that people are still disposing of waste into improper dumpsters. She asks for advice as to how to correct this issue. There was a suggestion of using cameras, a suggestion of having employees sporadically inspecting bags as the patron is dumping into containers. The issue could be mentioned at a community board meeting. The District has the right, under Town law to impose a fine of $1,000 to persons misusing dumpsters. Tathiana Lema said she believes part of the solution is "education, education". She is prepared to provide a presentation to IPP children.
-Further discussion lead to the possibility of providing a place for taxpayers to voice complaints and suggestions they may have with FIWMD.
-There was discussion about setting aside funds for replacing the chipper at the CS.
-Tathiana Lema plans to paint parking lines at the TS in the fall when the facility is not so busy.
-Cynthia Riley reported that she has spoken to FI Ferry Commissioners about the strong need for charter boats in order to provide the CS and TS with roll offs. Sara Rafferty will follow up on this.
-The TS needs a smoke detector, Tathiana Lema will follow up on this. She was instructed that she is not out of bounds to request car and truck drivers to turn off engines while vehicle is stationary at the TS facility.
Unfinished Business
-Cynthia Riley reported that she is in contact with Attorney Zuckerman who is reviewing the employee handbook and Code of Conduct; she will be speaking with him again tomorrow.
-Sarah Malinowski reported that the paint job on the garage/office building is progressing.
-A small area around pit #4 that has traces of mud, making the area somewhat difficult to maneuver around. The area became muddy from the use of machines and human activity. The possibility of using brick and cement to make the area more stable was discussed.
-Bids were received from Island Gardeners and Evergreen (attached) to perform cutting back brush and trees at the landfill.
-Sara Rafferty made a motion to accept the bid from Island Gardeners in the amount of $2,000, Tim Patterson seconded the motion, all in favor.
-Joseph Hirschfeld will contact Evergeen and Island Gardeners of the above decision.
-Joseph Hirschfeld made a motion to change vision, dental and life insurance coverage for employees to American General (AIG) from Security Mutual and American Funds; effective August 1, 2011 or September 1, 2011 (whichever is acceptable to AIG), Sara Rafferty seconded, all in favor.
-Health insurance coverage was discussed. It was recommended by the District's insurance agent not to change to an IPO. It was stated that the renewal for Oxford Liberty coverage has increased 6% for the upcoming contract effective 8/1/2011. Sarah Malinowski motioned to renew the Oxford Liberty contract effective 8/1/2011, Sara Rafferty seconded, all in favor. There was further discussion about the need for expanded inquiry for health insurance options.
-At 6:35 PM Sara Rafferty requested a 15 minute recess.
-The board resumed at 6:50 PM.
-The landfill fund balance was discussed. There is $720,417 remaining unused from the funds received for the Pickett landfill capping.
-Cynthia Riley requested that the board consider the following: keep a portion of the fund; 20K for each year for 22 years (22 years being the time remaining from the original 30 year obligation which began 2003) for a total of $440,000 for monitoring and maintaining the landfill; the balance being used to offset taxes.
-Tim Patterson made a motion to commit and earmark $440,000 from the landfill fund to maintain and monitor landfill, Sarah Malinowski seconded the motion, all in favor.
-It is to be noted that the landfill fund are monies received from taxpayers and unused for the landfill capping project. The fund balance after the above motion is $280,417. It will be determined how to earmark these funds after 2012 budget is complete.
-The Chair asked if it is the wish of the board to carry on "Island Clean-Up" also referred to as International Coastal Clean-Up Day. In the past, Fishers Island Civic Association organized the event.
-Sara Rafferty motioned that FIWMD carry on "Island Clean-Up" and have the event on September 17, 2011, honoring Cynthia Riley, Tim Patterson seconded, all in favor.
-It should be noted that an extra roll off would be available the same day. Tathiana Lema and Sarah Malinowski volunteered to post advertisements for the event.
-With regard to Hazardous Waste Collection Day; Sara Rafferty reported that she mailed letters to emergency contacts on the island to inform them of the event held July 30, 2011.
-Tathiana Lema presented a poster she created for the purpose of selling FIWMD unused equipment. The poster will be posted at various locations on the island.
New Business
-Tim Patterson gave a brief presentation of the 2010 preliminary audit performed by Doherty, Beals and Banks.
-Cynthia Riley stated that as of July 31, 2011 she will no longer be Chair of FIWMD, that she will be resigning as commissioner as of August 15, 2011, as per her resignation letter. This leaves a four person board. The board can choose a replacement to fill the term through December 31, 2011. The commission can submit one or more names to the Town of Southold. The Town will appoint whomever the commission recommends, if the commission cannot make its own decision, the town will do so.
-Sarah Malinowski motioned that the District operate as a four person board until August 22, 2011 meeting, with the plan that the commission inform interested candidates of the opportunity to attend existing scheduled meetings and choose a candidate or candidates at that time, Tim Patterson seconded the motion.
-Joseph Hirschfeld discussed the fact that the commission is quite busy during the current months through the fall, perhaps the commission should consider not asking a fifth person to be appointed for the remainder of 2011, that the commission consider interested candidates who attend scheduled meetings.
-Joseph Hirschfeld opposed the above motion, Sara Rafferty opposed, the motion did not carry.
-The Chair will entertain a restatement of the above motion. Sarah Malinowski motioned that the District operate as a four person board until August 22, 2011 meeting, with the plan that the commission inform interested candidates of the opportunity to attend existing scheduled meetings, that the board will make a final decision as to whether or not it wants to appoint a fifth board member, Joseph Hirschfeld seconded the motion, all in favor.
-The position of Chair to the board is vacant as of July 31, 2011.
-Sara Rafferty nominated Sarah Malinowski to chair the commission from August 1, 2011 through December 31, 2011. Sarah Malinowski declined stating that she doesn't consider herself to be suited to the position. Sara Rafferty stated that she doesn't want to elect Tim Patterson as chair because he does a good job as treasurer. Sarah Malinowski nominated Sara Rafferty to chair the commission from August 1, 2011 through December 31, 2011, she listens to all sides of a topic, is efficient and would suit the position well, Tim Patterson seconded the motion, Sara Rafferty abstained, all in favor.
-It was acknowledged that as chair, Cynthia Riley has gone beyond the call of duty. Sara Rafferty stated that she is not nominating Joseph Hirschfeld as chair because of his current life circumstances.
-It should be noted that elections for the commission are scheduled for December 13, 2011, per Article 13, Section 211 of the Town Code. Cynthia Riley reported that she will contact the Fog Horn to advertise the same.
-The next monthly board meeting is scheduled for Monday, August 22, 2011 at 5:00 PM.
-A budget workshop is scheduled for August 1 and August 8, 2011 at 5:00. The budget is due to the Town on September 22, 2011.
A budget hearing is scheduled at the opening of August 22, 2011 meeting at 5:00 PM
-Cynthia relayed that she will likely be available for engagements with the board the second, third and forth weeks of September.
Adjournment
-Tim Patterson motioned for adjournment at 8:00 PM to be followed by executive session, seconded by Sarah Malinowski, all in favor.
Executive Session
Adjournment
------------- June 27, 20ll Meeting -------------
Sara Rafferty, Chair
Tim Patterson, Treasurer
Sarah Malinowski
Joseph Hirschfeld
FIWMD held its monthly meeting Monday, June 27, 2011. Cynthia Riley called the meeting to order at 5:00 PM. All commissions listed above were present, along with Tathiana Lema and Peter Brinckerhoff.
The Pledge of Allegiance was recited.
Additions to the agenda
-Conservancy request
-Trim and paint garage/office building
Next meeting date
Adjournment
Sara Rafferty made a motion to accept the agenda, Sarah Malinowski seconded the motion, all in favor.
Public Comments
-Peter Brinckerhoff, a representative of FI Conservancy, depicted a project of public beach cleanup, the project's intent is to remove large stumps and logs from public beaches. The estimated debris to be disposed of is 10-15 loads. The conservancy is requesting that FIWMD waive their dumping fees for the Conservancy for this project. It was stated from the chairperson that FIWMD has several large expenses coming up and that the compost station is stressed for space. The District spent close to $ 30,000 for clean up at the compost station two months ago. At this time, to waive fees for the Conservancy would create a hardship for FIWMD. The commissioners will discuss further, later on during this evenings meeting.
Later in the meeting, Mr. Brinckerhoff advised the District that he found an alternative to asking the District for the fee waiver. He thanked the commissioners for their time and consideration.
Minutes
-Sara Rafferty made a motion to accept the minutes of April 25, 2011 with corrections, Tim Patterson seconded the motion. Joseph Hirschfeld abstained as he was not present at same meeting, the minutes were approved.
-The minutes of May 23, 2011 were motioned for approval with corrections by Sara Rafferty and seconded by Tim Patterson.
Finances
-The bank reconciliations were reviewed. There were three payables to add to the payable list. Tim Patterson made a motion to write off the accounts receivables of $865. because the balances are so old, there was no second to the motion, the motion died.
-The accounts receivable for I & S is now under the account name of Diversified, Beth will make a note of this on the receivables list. She will also call the accounts receivable list requesting payment.
Joseph Hirschfeld made a motion to accept the finances and the additional payables, Sara Rafferty seconded, all in favor.
Sara Rafferty made a motion to transfer $45,000 from Smith Barney to the operating account, Joseph Hirschfeld seconded the motion, all in favor.
The employee reports were reviewed.
Correspondence
-Tathiana Lema requested that the District consider employees & the District participate in the NY State Pension Fund. The response was not favorable. Cynthia Riley said she would look into retirement options.
Operational and Facility Updates
-It was reported that there has been trespassing at the compost facility. There are several areas at the perimeter that make it possible for people to trespass. Beth Stern volunteered to see if grants available to help with the cost of fencing the entire facility.
-Beth Stern gave a brief account of the process she performed to obtain the approval to hold Hazardous Collection in July 2011. She also reported that both the transfer station and compost station have registration numbers with the DEC, it was unclear whether this was the case.
-The District owns equipment that is unused.
Tim Patterson made a motion that the District publicly list snow blower, walk behind mower and dragging gravel thing , highest bidder to be awarded the item;
Joseph Hirschfeld stated the snow blower and the walk behind mower, are usable items and is against listing them for sale, he opposed the motion; Sara Rafferty seconded the motion, the motion carried.
-Tathiana Lema stated that she will provide a list with descriptions of the items by July 25, 2011.
-Tim Patterson made a motion to purchase a 14.5 hp DR field & Brush Mower, the price not to exceed $3,000. Sara Rafferty seconded the motion, Joseph Hirschfeld was against the motion stating that the employees do not have the time or capability to use this equipment, the motion carried.
-Tathiana Lema reported that the following items on the project list have not yet been performed: painting lines at the transfer station & clearing out of tunnels at the compost station (thinking to make it a Fall project) and cleaning of office walls. Many other projects have been completed & chipping has been kept up with.
-It was stated that pit # 4 will be full in about1-2 years. There was discussion of the use of a rock splitter or rock crusher to crush the debris in pit # 4, the content to be used to fill in swampy/muddy areas. Joseph Hirschfeld said that he will investigate the suggestion. Beth Stern said that when an idea is formulated she could see if there were grants available for such work.
-Sumac needs to be cut back.
-Tathiana Lema reported that the ramp at the transfer station has gotten washed out. She said it would be a good idea to black top the area. Tim Patterson said he will investigate the possibility with prices.
-Sarah Malinowski and Sara Rafferty will be attendants during hazardous collection from 8:30 AM - 11:00 AM, Saturday, July 30, 2011. For safety reasons, Sara Rafferty will contact FIFD, Medical Control, Police and FI Club of the event. Signs have been purchased and posted advertizing the event.
-Tathiana Lema stated that a new sign is needed at the transfer station stating the hours of operation, the current one has been destroyed. Beth Stern and Tathiana Lema will take care of this.
-Compressor hoses and compactor buttons have been installed, Tathiana Lema has replacement buttons.
-Tathiana Lema stated that the first Tuesday, June 21 the Transfer station was open was a slow day for customers. Sara Rafferty stated that she thinks it not appropriate that the District not advertize to taxpayers that the facility is open for operation; the facility is open for the purpose of contractor's use, therefore it should be advertized and used by the taxpayers. Further discussion; the hours of operation on Tuesdays is only a trial basis until September 6, 2011. Tim Patterson motioned that the District post to the public wherever necessary, the hours of operation at the transfer station 8:30 AM-12:30 PM and 1:30 PM-4:30 PM from June 21, 2011 until September 6, 2011, Sarah Malinowski opposed the motion, Sara Rafferty seconded the motion, the motion carried.
-Sarah Malinowski needs to send a letter to contractors about the transfer station being open on Tuesdays during the above stated hours, and make it clear that the schedule is on a trial basis only.
-Tathiana Lema presented the employee schedule for the following month which is also available on the goggle calendar, with the understanding that changes may be made.
-Beth Stern stated that she will call Z & S to install new water filters at the office and transfer station.
-Tim Patterson said he will contact Bruce Hubert for information on a new sealant material for the garage walls.
-Tathiana Lema requested that the District purchase 2 iRecycle Kits; it is a battery and handheld recycling kit with pre-paid shipping and pre-paid recycling included. Sarah Malinowski motioned that the District purchase 2 5Recycle Kits, Joseph Hirschfeld seconded the motion, Sara Rafferty opposed, the motion carried.
-Tathiana Lema reported that new heavy equipment tires have been mounted, windshield wiper has been replaced and the clutch on the chipper is poor condition.
-Joseph Hirschfeld stated that he is completing the monthly landfill reports, has taken photos as well. The perimeter needs to be cut back. He will obtain rough cost estimates from Evergreen, Race Rock and Island Gardeners to have the perimeter cut back.
Unfinished Business
-Feedback from a public meeting, May 28, 2011 at the community center was positive.
-At the meeting the Districts Fund Balance had been discussed, it was also discussed that much of the expenditures of the District are due to regulations imposed from the State and the DEC to NY State Waste Management Districts, also discussed was the fact that emergency costs to the District occur, such as new imposed regulations and landfill maintenance. One participant of the presentation said that if the District has a fund balance, expenses such as emergencies should indeed come from the balance.
-Cynthia Riley also stated at the meeting that the public should be aware that facilities we deal with are in CT and we are NY; CT is not required to deal with NY. The District has to be very diligent with what materials are disposed of and deposited in proper dumpsters in order to continue with the good reputation we hold with such facilities in CT. If the District had to use NY for disposal, the costs would be prohibitive.
-Sarah Malinowski sent out bid requests to contractors on the island to paint and caulk windows at the garage/office building. One bid was received by Walter Painting and Restoration. It is ATTACHED, ALONG WITH SPECS. Sara Rafferty made a motion to accept the bid from Walter Painting and Restoration in the amount of $3,400., with the stipulation that Sarah Malinowski obtain a start and completion date, Tim Patterson seconded the motion, Sara Rafferty amended that the job be completed by December 31, 2011, all in favor.
New Business
-Cynthia Riley asked that the commissioners consider the following: The Fund Balance is $720,417. The has a remaining 22 year obligation to maintain the landfill, from 2003-2010 landfill maintenance was $146,000 (keeping in mind that the costs could very well increase). She asks that the commission consider allotting $440,000, exclusively to landfill maintenance; the remaining of $280,417 to be used for emergencies and or DEC, EPA and federal requirements, even have the balance available for new equipment. Or the funds could be used to off-set taxes. Another viable option; the fund could be divided into two parts: $159,852. for DEC, EPA, emergencies, and equipment, the $120,834 could be used to offset taxes. The point being that the commission needs a plan of what to do with the fund balance. She asks that the commission make a resolution to resolve the above within a reasonable amount of time.
-Health and dental insurance for employees renewal date is August 1, 2011. Cynthia Riley will contact FIWMD agent for further information.
-Cynthia Riley would like FIWMD to host International Coastal Cleanup on Fishers Island. She would like input as to how we can get residents and contractors involved in the cleanup, the event is September 17, 2011 (is this correct? I got this date from Google search).
-The next FIWMD meeting is July 25, 2011 at 5:00 PM at their office.
Adjournment
-Sara Rafferty made a motion to adjourn the meeting at 7:45 PM, Tim Patterson seconded, all in favor.
Sara Rafferty made a motion to go back into session at 7:45 PM, Sarah Malinowski seconded, all in favor.
-Tim Patterson made a motion that any casual labor employee, be allowed to take advantage of direct deposit for their paychecks, the current cost per employee being 1.25, Sara Rafferty seconded the motion, all in favor.
-Sarah Malinowski made a motion to adjourn the meeting at 7:55 PM, Sara Rafferty seconded the motion, all in favor.